Executive Assistant

Full time, permanent, remote

Role summary:

Salary: £35,000 – £45,000

Location: Remote, with occasional requirement to travel to London

Duration: Permanent

We are looking for an Executive Assistant to join our team to provide a confidential and professional administrative service to the Directors. It’s a busy role, so we’re looking for someone who is happy working at pace to problem-solve and work flexibly to achieve outcomes.

Main responsibilities:

  • Coordinating schedules, meetings and appointments.
  • Diary management for the SLT, ensuring meetings are in alignment with company/project priorities, are set within a timely manner, advising of any cancellations each day and rescheduling meetings as required.
  • Managing information flow across a dispersed team.
  • Managing meeting agendas and action logs, ensuring preparatory meeting materials are distributed well in advance.
  • To lead in providing administrative and logistical support for the Delivery, Education & Project Team.
  • Assist in preparing reports relating to projects, contribute to project activities and processes to achieve desired outputs and results within the stipulated timeframes.
  • Assisting with the drafting or project documentation as well as collating/summarising information for external/internal purposes
  • Taking clear concise minutes in strategic meetings such as CLEAR Forum/Board/SLT that represent the discussion, any action points are recorded, minutes are signed off, distributed and with clear action points.
  • Support with document creation/amendment, requesting input and sign off if required.
  • Work within and maintain a standardised folder framework so that there is limited variation in approach and documents are not lost.
  • Maintain electronic filing systems, ensuring processes and software are up to date and any problems flagged to the appropriate team member.
  • Strong communication skills with all internal departments and external agencies.
  • Ability to conduct simple research and present the findings when required to support the SLT team.
  • Commitment to ensuring a quality service is delivered and confidentiality is maintained at all times.
  • Comfortable using a variety of IT software including but not limited to Microsoft office 365, MS Teams and other software packages.

Experience and skills you will have:

  • Previous EA/PA experience of working at a senior level with experience of taking minutes.
  • A working and up to date knowledge of IT systems (to include Excel, PowerPoint and Word).
  • Ability to work with competing demands in a fast-paced environment.
  • Good attention to detail with strong communication and organisational skills.
  • Interest in completing simple research and presenting findings.
  • Comfortable building relationships with colleagues and stakeholders remotely.
  • Previous experience in a healthcare setting would be desirable.

How to apply

For more information about the roles available and for a complete job description please contact our Talent Acquisition Manager, Sam Cuddy (jobs@33n.co.uk). 

Expressions of interest should include:

  • An updated CV specifying your current role,
  • A maximum 300-word personal statement with reference to the job description for the role that you are applying for, stating why you are interested in joining 33n, an outline of previous experience with initiating an innovative project including what went well and the challenges you faced,
  • Detail of your availability.

A bit about us

We combine clinical insight, local knowledge and data science to create new models of care and workforce delivering transformation that improves patient care and population health.

We believe that by looking at healthcare delivery as a whole, and utilising the insights available in data, we can empower NHS colleagues to identify systemic challenges and drive innovative solutions.

Our flagship, nationwide Clinically-Led workforcE and Activity Redesign (CLEAR) programme puts clinicians at the heart of healthcare decision making and innovation.  Supported by Health Education England and NHS England and NHS Improvement, CLEAR is designed to teach clinicians how to perform redesign work and develop multidisciplinary capability, to innovate new models of care and workforce.​

If you would like to know more about the opportunity please email jobs@33n.co.uk.